Earlier this year, Jessica Novick, a procurement technician, was presented with the Outstanding Administrative Support Award by the New York City Federal Executive Board, recognizing her outstanding accomplishments in administrative work, most notably, improving the efficiency of the Contracting Division by facilitating the transition from paper to digital files. For her efforts, Jessica was recognized at a formal ceremony in Lower Manhattan during Public Service Recognition Week earlier this year. (The Federal Executive Board is an entity with 28 offices across the U.S. providing a venue for federal agencies to collaborate and share information.)
In a letter of recommendation, Francis Cashman, chief, Contracting Division, stated: “With her [filing] system, searching for documents for Freedom of Information Act requests, claims and other matters is easier to handle, enhancing the Division’s efficiency and productivity,” adding, “She exemplifies personal diligence and unprecedented dedication to the smooth operation of the Contracts Division.”
Ms. Novick’s signature accomplishment is managing the transition to digital files, known as paperless contract filing (PCF), a shared Army Corps of Engineers’ system. She adapted the paperless model from USACE Headquarters (D.C.) by reviewing, loading and tracking electronic documents into the Acquisition Tracking System (ATS). Prior to the new system, a great deal of storage space was needed and retrieving information was often time consuming. Ms. Novick said the new system makes it easier to share and provide information with authorized personnel, and many documents have been updated — something that would have been nearly impossible under the old system.
Contracting Division Support
In an interview, Jessica said her biggest challenge is balancing numerous projects: She also handles payroll and timekeeping, and monitors labor codes for hundreds of projects during the fiscal year. (Payroll records were deemed excellent after an audit by Internal Review.) A District employee nearly four years, all in Contracting, Jessica was recently promoted from office automation clerk to procurement technician. She has also received the Outstanding Government Improvement Award in 2014 and the Castle Award in 2013. Her work, supporting an office of 14 professionals, also includes proposals and bids and signing in/logging contracts.
Jessica holds a B.A. in communications from Curry College in Milton, MA. Outside work, she enjoys digital photography capturing New York City venues.